Atos Applicant Privacy Policy

Welcome to the on-line application page for Atos IT Solutions & Services (“Atos”).  Atos is a leading multinational information technology service and consulting company. Recruiting the right talent is crucial to our goals.  Because we gather certain types of information about applicants during the recruitment process, we want to help you understand our practices surrounding the collection, use and disclosure of your personal information.  If you reside in the state of California, this constitutes your “notice at collection” pursuant to the California Consumer Privacy Act.

 

Assistance For Disabled Applicants

Alternative formats of this Policy are available to individuals with a disability.  Please contact Accessibility@atos.net for assistance.

 

What does this policy cover?

This Policy provides information about how Atos, to which you are applying, will use and protect your personal data. It outlines your data protection rights and our collection, use and storage of your personal data. Please read this Policy carefully prior to submitting any personal data.

 

What personal data do we collect?

If you submit an application for a position at Atos, we will collect the following categories of personal data:

Identifiers (name, postal address, phone numbers, email address, country of residence, passport number, nationality and residence, government ID numbers, Social Security number, immigration status);

professional information (resume, CV, cover letter, previous work experience, education, transcripts, work authorization status, skills, references, work-related licenses, permits and certifications; and any other information you elect to provide to us (e.g., awards or professional memberships));

application information (expected income, type of job wanted, availability); and

additional data you provide to Atos, including any correspondence between you and Atos exchanged during the application process including but not limited to message, chat, post, or similar functionality, where we are permitted by applicable law to collect this information.

Data from other sources:

We may also obtain data about you from other sources, such as recruiters, market research companies, identity verification providers, and information you have made publicly available through third-party websites, including but not limited to LinkedIn.

If you have consented to background checks and/or where permitted by law, we may also collect details of professional registrations, sanctions with professional bodies, financial checks, drug testing results or criminal convictions.

Data we collect automatically about you:

When you apply using the application portal on our website, we may gather information from you by using cookies and other tracking technologies. To learn more about Atos and Atos Entities use of these technologies, please visit the Atos Privacy Statement.

 

How do we use your personal data, and what is the legal basis for this use?

Atos may access, use and store your personal data to:

Process your personal data because it is necessary to assess your job application, for example to:

review your qualifications as necessary to determine your eligibility for a position;

communicate with you about your application, reply to your inquiries, organize interviews, appointments and phone calls and send updates to you about other recruitment opportunities;

process your application, assess your qualifications and verify your identity and eligibility for the role; and

assess your skills and interest in career opportunities at Atos or Atos Entities.

We may also process your personal data on the basis of your consent, for example, if you consented to receive information of future job opportunities, or where we need to ask your permission to conduct a criminal background check (where permitted by law).

 

Who will we share this data with, and where?

Personal data will be transferred to Atos in the U.S. and other countries worldwide and will be stored and processed manually and electronically through global systems and tools for the purposes above. Some of Atos systems may be maintained by trusted third-party vendors. Atos has established a set of binding corporate rules (BCRs), which have been approved by the European data protection authorities 

and allow Atos to legally transfer personal data of Atos job applicants located in the EEA to Atos entities located outside of the EEA. To learn more about Atos’s BCRs, please visit the Atos BCR Statement.

Personal data may also be shared with third party service providers or processors, who will process it on behalf of Atos for the purposes above. Such third parties include, but are not limited to, IT service providers, travel agencies and travel service providers, investigators, auditors, etc. Third parties that process personal data on behalf of Atos are required by contract to implement safeguards that are no less protective than those implemented by Atos in order to protect any personal data they receive from Atos. Third party service providers are further prohibited from using the personal data for any purpose other than to perform the services as instructed by Atos.

Personal data may be shared with government authorities and/or law enforcement officials with a duly authorized information request, if mandated by law, or if required for the legal protection of our legitimate interests in compliance with applicable laws.

 

Retention of your data

We will retain your personal data in a form that identifies you for no longer than is necessary for the purposes needed for the application. This requirement is subject to other laws and obligations that require Atos to retain information for certain periods.

 

Exercising Your Rights & Contacting Us

You can learn more about how to exercise your rights and contact us in Atos’s Privacy Statement under drop down Your Rights.

 

Updates to this Job Applicant Policy

This Policy may be updated periodically to reflect changes in our data practices. If we modify this Policy, we will post the revised Policy here, with an updated revision date.
 

Date Posted: December 2021