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Intern Order Clarification with German (Supply Chain)

Publish Date:  Sep 6, 2022
Location: 

Sofia, Bulgaria Wide, BG-Bulgaria

Company:  Atos

Atos is a global leader in digital transformation with 105,000 employees and annual revenue of over € 11 billion. European number one in cybersecurity, cloud and high performance computing, the Group provides tailored end-to-end solutions for all industries in 71 countries. A pioneer in decarbonization services and products, Atos is committed to a secure and decarbonized digital for its clients. Atos operates under the brands Atos and Atos|Syntel. Atos is a SE (Societas Europaea), listed on the CAC40 Paris stock index.

The purpose of Atos is to help design the future of the information space. Its expertise and services support the development of knowledge, education and research in a multicultural approach and contribute to the development of scientific and technological excellence. Across the world, the Group enables its customers and employees, and members of societies at large to live, work and develop sustainably, in a safe and secure information space.

 

For our Global Business Services Center (GBSC) (part of Unified Communication and Collaboration - UCC division) located in TSUM Business Center, we are looking for Intern Order Clarification with German

The Order Clarification Manager is responsible for the customer-oriented, economical and technically flawless execution of the order.

 

Main tasks are in the areas:

 

  • Pre-Order processing;
  • Contract management
  • Communication with internal and external interfaces, with customers and / or suppliers (national / international)
  • Maintenance and monitoring of procedures and processes as well as escalation and correction in case of errors
  • Order preparation, testing, execution and monitoring, including scheduling and monitoring
  • Asset management for cost optimization (e.g. monitoring of delivery dates for deviations and complaints)

 

The Business types covered are:

 

  • Controlling of pre sales order status
  • Technical and logical check of quotations
  • Create quotations manually if needed
  • Small and medium sized standard projects
  • Maintenance contracts

 

On a daily basis you will be:

 

  • Processing standard SAP Transactions, such as Order Entry, Order processing, Change, Closure, Billing and proper cost allocation;
  • Validating order packs and confirmations;
  • Following up on delivery status of Purchase orders and updating the relevant IT tools (incl. written and/or verbal communication with relevant stakeholders on changes, issues, escalations)
  • Performing Month-end, Quarter-end and Annual Closing activities in your area of responsibility;
  • Identifying and resolving readily identifiable, clearly-defined problems;
  • Assisting with commercial/ financial contract activities, revenue, margin calculations, etc.;
  • Communicating with, primarily, intra-organizational contacts and some external contacts on invoice clarification activities;
  • Supporting in country Units with Forecast Assumptions
  • Identifying and resolving more complex problems (including those raised by more junior members of your team) and applying problem solving skills to deal with most situations with only a limited number of problems being raised to more senior management;
  • Ensuring compliance with company policies and accounting standards as required;
  • Any additional or ad-hock tasks as requested by direct superior
  • First point of contact of Business Analysts for questions and support of resolving and issues
  • Providing support / back up to his/her direct superior when required

 

Requirements:

 

  • Current studies - BS/BA or advanced (University) degree in Business Administration / Finance / Supply Chain or Language (English/German); may be substituted for working experience in the function (i.e. Internship) where applicable;
  • Willingness to learn Contract Management / Order Processing;
  • Very good German Language Skills (B1) and Good Understanding English Language Level;
  • Willingness to learn SAP (or similar ERP system), MS Office, understanding of Workflow and related systems and tools;
  • Networking and Communication Skills with peers and Management;
  • Customer Orientation (internal / external);
  • Analytical Skills and demonstrates and applies comprehensive knowledge of field of specialization to the successful completion (or problem solving) of assignments;
  • Quality oriented and well organised, team player, proactive and anticipative;
  • Able to prioritize activities and identify and manage risks.

 

What we offer?

 

  • 6-month salaried internship program;
  • Opportunity to join the company on a permanent contract;
  • Flexible Working Hours (30 hours per week)
  • Professional Growth in a Global Company
  • Talent Program
  • E-Learning Hub
  • Knowledge Sharing Programs and Trainings
  • Mentor Support
  • Flexible Working Hours
  • Home Office
  • 13 Paid Vacation Days
  • Medical Care including Dental Care, Glasses, etc.
  • Referral Bonus
  • Food Vouchers
  • Multisport Card
  • Store Discounts
  • Team Buildings and Company Events
  • Lounge and Game Areas
  • Charity and Volunteer Activities 
  • Career Opportunities for Relocation in our International Offices
  • Metro Station next to the Office

 

If you recognize the opportunity to develop professionally in a multinational company working with skillful co-workers to share experience with, do not hesitate to apply with a CV in English.

All applications will be treated in strict confidentiality. Only short-listed candidates will be contacted.

By applying for our vacancies, it is considered that you give your explicit consent your personal data to be processed, used and kept for the purposes of the recruitment at Atos.